Florida HOA Meetings & Governance Guide
How meetings, notice, quorum, and board authority work in Florida HOAs
Last reviewed: 2026-01-28
Key Points
- Florida HOAs are primarily governed by Florida Statutes Chapter 720 and their governing documents
- Most Florida HOAs are nonprofit corporations subject to Chapter 617
- Florida law includes detailed requirements for meeting notice, openness, and member access
- Robert’s Rules of Order apply only if adopted by the association
Official Statutes & References
Process Timeline
- Identify Meeting Type (Day -30 to Day -14): Determine whether the meeting is a board meeting, annual member meeting, special member meeting, or committee meeting, as statutory requirements vary.
- Review Governing Documents (Day -30): Confirm notice timing, quorum thresholds, voting rights, and whether electronic or hybrid meetings are permitted.
- Provide Statutory Notice (Day -14 to Day 0): Send notice to members using the delivery methods and timelines required by Chapter 720 and the governing documents.
- Establish Quorum (Day 0): Confirm quorum at the start of the meeting using attendance and proxies as permitted.
- Conduct Meeting (Day 0): Follow the posted agenda, manage motions and votes, and allow member participation where required.
- Record & Retain Minutes (Day +1 to Day +30): Prepare official minutes and retain them as part of the association’s official records.
Requirements
Member Meeting Notice Requirements
- Annual and special member meetings generally require at least 14 days’ notice under Chapter 720
- Notice must include date, time, location, and agenda items
- Notice must be posted conspicuously and may also require mail or electronic delivery
Board Meeting Requirements
- Board meetings must be open to members except for permitted closed sessions
- At least 48 hours’ notice is generally required for board meetings
- Notices must be posted in a conspicuous place within the community
Closed / Executive Sessions
- Allowed for meetings with legal counsel regarding proposed or pending litigation
- Allowed for personnel matters or discussions involving confidential information
- Votes may not be taken in closed session unless permitted by statute
Quorum & Voting Rules
- Member quorum is typically defined in the governing documents
- Proxies are permitted unless restricted by the declaration or bylaws
- Directors owe fiduciary duties under Florida nonprofit law
Frequently Asked Questions
Are Florida HOA board meetings required to be open to members?
Yes. Chapter 720 generally requires board meetings to be open to all members, except for specific closed-session topics such as legal consultations.
Can Florida HOAs hold meetings electronically?
Yes, if the governing documents allow it or if members consent, consistent with Chapter 617.
Can members speak at board meetings?
Yes. Florida law generally requires associations to allow members to speak on agenda items, subject to reasonable time limits.
What happens if quorum is not met at a member meeting?
The meeting may be adjourned and rescheduled. Reduced quorum at reconvened meetings is allowed if authorized by the governing documents.
Do Robert’s Rules of Order automatically apply to Florida HOAs?
No. Robert’s Rules apply only if adopted by the association’s governing documents or board policy.